BDMM 2015

OFFICE DISASTER MANAGEMENT PLAN (ODMP)

Office of the Block Development Officer, E.Lungdar

 District: Serchhip

Telephone No. : 03831/262326

Forward

            The Office Disaster Management Plan of E. Lungdar R.D Block  includes the facts and figures collected through primary and secondary sources as well as formal and informal sources available at our disposal with a view to prepare, prevent and mitigate the natural disaster risk.

Data collection and classification are subjected to annual updating. This plan also requires Involvement of Other officials within the Block and NGOs etc

              All are cordially invited for their kind suggestion to be incorporated in the plan

 

EXECUTIVE SUMMARY:

            India has been traditionally vulnerable to natural disasters on account of its unique geoclimatic conditions. Floods, cyclones, droughts, earthquakes and landslides have been a

recurrent phenomena especially in hilly areas like Mizoram, Moreover, North eastern region have been identified as earthquake prone zone /area, considering the above stated points, every one of us must prepare and equipped ourselves to be able to deal with any kind of disaster that may happen anytime.

            Keeping the above stated points in mind, Office of the Block development officer, E.Lungdar R.D Block has prepared Block Disaster Management (the plan was issued by this office on   30.10.2014  ) and now, Office Disaster Management Plan in order to safeguard People living in the Block and employee of the Office who are working for them. 

              This Office Disaster Management Plan contains the following:

            Introduction:  Which brings the summary of business the office has dealt and importance of the office and the services it deliver to public.

            Aims and Objectives of the plan: This depicts the objectives of the plan and the outcome it intended to bring.

             Profile of the Department: Details of the employee, Organizational structure and the infrastructures within the Office Complex are highlighted in this section.

             History and post Disaster occurrence and studies have been included  in the plan to help us plan and manage possible disaster that may happen in future.

 

            Resource mapping of the office and available resources around the office are highlighted as this is very crucial to tackle disaster and preparedness for the same

 

Apart from the above stated points, This Office Disaster Management Plan includes Operational Plan, duties assigned to various teams, evacuation plan and List of important informations in annexxures A, B & C

CHAPTER 1

a) Introduction: E. Lungdar Rural Development Block was established in the year 1974, and is under N. Vanlaiphai Sub Division located in Serchhip District. The total population as per 2011 census is 14897. The RD Block is flanked by Tuichang river in the Western side and Tuipui river in the Eastern side. The famous river Tiau which is having a significant role in Mizo History also border some part of the the block. The block is also sharing an international border between India and Myanmar.

____________There are twelve (12 Villages) under E.Lungdar RD block, which are Bawktlang, Chekawn, E.Lungdar, Khawlailung, Leng, Lungchhuan, Lungkawlh, Mualcheng, N.Vanlaiphai, Piler, Sailulak, and Sialsir. N.Vanlaiphai Sub town is the biggest in E.Lungdar R.D Block having total number of 766 households.

____________Rural Development Department is providing services for rural poor through various schemes being implemented in the Block, The schemes implemented in the Block are, Border Area Development Programme (BADP), Mahatma Gandhi National Rural Employment Guarantee Scheme (MGNREGS), Integrated Watershed Management Programme (IWMP), Indira Awaaz Yojana (IAY), National Rural Livelihood Mission (NRLM) and Sansaad Adarsh Gram Yojana (SAGY) . Rural People are benefitting from the above stated Schemes and their livelihood is being uplifted. Various villages under this RD Block are either connected by all weather roads or fair weather roads, Many Agricultural lands are connected by Road construction under Border Area Development Programme.

            Our vision is to improve the socio economic conditions of the rural community and to uplift the people living below the poverty and by Providing wage employment, self employment through income generating activities and also to create permanent assets for strengthening the rural infrastructure. Most of the Programmes implemented by the Department are meant for poverty alleviation, Capacity building, reduction of unemployment or to give additional employment to people living in rural areas in order to enhance their livelihood security.

b) Aims:

            The main aim of the plan is to ensure safety of all employees and to safeguard office properties such as documents ( hard and soft copies)  and to prepare ourselves to be able to help people within the block in case of wide  natural disaster occurrence as this office  takes responsibility in Disaster management in covered zones within the District

c) Objective of Plan

The main aim of the Plan is to minimize the loss of life and property of Government and residents living in a complex.

And the objectives are-

To study the disaster cycle, study of disasters and hazard analysis.

Division of Labors and  formation of various teams.

Vulnerability reduction and disaster mitigation through better planning process.

Preparedness prevention and mitigation of natural and manmade disasters.

To identify the highly vulnerable areas.

Instant response and effective decision making in disasters

Better co-ordination among the line departments in the Block Headquarters.

Encouraging and empowering the local community towards disaster management.

Keeping update of available resources in and around the Office/ Village  to tackle any kind of

disaster.

PROFILE OF THE DEPARTMENT

Statistical Profile of the Department:  _

 

_ iii) Details of Infrastructure available with the department

 

 

Note: Drawing of Main office Building and details of the same is at Annexure A

ORGANISATION STRUCTURE:

CHAPTER 2- Hazard, Risk & Vulnerability Analysis:

 

 

Historical/past disasters

 

CHAPTER 3- Resource mapping

1. Within the building

1. Water Tank – 5000ltrs
2. No. of entries – 4
3. No. of exit – 4
4. Internet facility & Telephone for information dissemination
5. Various team members are positioned in each section. They will be able to act at the time of disaster (during office hours)
6. 2 Generators (10 & 5 KVA)

 

1. Outside the Building

1. Primary Heath Center :  E.Lungdar. 

Telephone number of Emergency Division  - 03831-262467

             ii)         Nearest Police station – N.Vanlaiphai Police Station

Distance - 25 KM from Office

Conctact No- 03838 224271

iii)        Other office like PHE, P&E with skilled staffs for emergency support .

 

 

CHAPTER 4 - Command control and Coordination ( as per IRS)

 

(a) Safety Officer : The Block development Officer will act as safety Officer for the whole building however, Coordinators for each sections/Branches are assigned as below

1. Establishment Section : Pu F.Chuangliana UDC

2. Accounts Section: Pi C.Lalsangluaii LDC cum Cashier

3. Technical Branch : F.Lalchawiliani, Technical Assistant, MGNREGS

4. BMMU, MZSRLM : Pi K.C Lalparmawii, BMM, Mzsrlm

5. Computer room & State Wide Area Network:  R.Laltanpuia

6. Canteen : Pi C.Laltlanthangi

7. Conference Room: Pu  T. Lalremliana

8. RD Quest House : R. Lalremmawii

 

Duties: The section coordinators will be responsible for safety of all employee/guests under their Sections  and office property/documents etc  within their sections.

 

 

              Apart from the above stated responsibilities various teams are formed and will execute their duty as per assigned:

Fire Safety Team: Leader : F.Chuangliana

                          Members: 1) Biaksangzela

                                            2) T.Lalremliana

                                            3) C.Lalhruaichhuaha

                                            4) B.Lalhmangaihzuala

                                            5) R.Laltanpuia

                                            6) Lalthakima Pautu

                                            7) F.Lalrinsiama

 

First Aid team: Leader :    KC Lalparmawii

                            Members:1) C.Rodawli

                                            2) C.Lalsangluaii

                                            3) Lalduhawmi

                                            4) ZD Lalramdintluangi

                                            5) Lalhriatzauva

                                            6) Zodinthara

                                                        7) F.Lalhmingmawii

 

Search & Rescue Team:

                          Leader:            T.Zirliana

                          Members:       1)F.Lalchawiliani

                                                  2) H.Lalchawimawii

                                                  3) S.lalzarliana

                                                  4) Zonunmawia

                                                  5) Lalthanpuii Sailo

                                                  6) F.Sawinghinglova

                                                  7) K.Lalmuanpuia

 

Personnel Deployment in Control Room:

 

CHAPTER 5 - Evacuation plan:

(i) Warning dissemination by safety officer

 

(ii)  Each team leader will assist all employee and custumers in their respective section  to the identified assembly ground i.e front ground of Main Office Building

 (iii) Search and rescue : after head count, if there are victims inside the building, Search and Rescur team will act accordingly.

(iv) other Teams such as fire safety team and medical team will also act according to the situation demands.

 

All these actions should be done under command and control of Safety officer.

 

CHAPTER 6- Emergency Medical Plan:

  Medical Team identified in the plan would give required First Aid. since , the office is not equipped with trained medical personnel , if there are victims who are seriously ill/affected by disaster they will be sent to nearest Hospital i.e PHC after contacting Medical officer/staffs.

 

CHAPTER 7 - Safety & security of documents:

 

            To ensure safety on documents all dealing staffs are instructed to be responsible for their own documents, and most of Office documents are also digitalized and back up  in Office Computers/Laptop . Construction of R.D Block website i.e www.bdoeld.mizoram.gov.in  in 2014 will serve an important role in keeping office record safe at the time of Disaster.

 

CHAPTER 8  - Likely perceived scenarios

            The worst case of scenarios for perceivable natural and manmade disasters which can affect the functioning in the building are spelled out with their likely consequences and damages/loss which they can cause :

(i) severe Cyclonic Rainstorm/Hail storm : As the building ( constructed with  mixed RCC and Assam type Roofing GCI  ) which is about 20 years is old and weak at this stage, if severe cyclonic Rainstorm approaches it may not be able to withstand such natural attack and is likely to cause destruction of whole or part of office building and trapping of some staffs if such things happen. Similarly, other buildings like Quest House, Conference hall and staff quarters may encounter the said problems.

 

(ii)  Ocurrence of Fire: Damage of important documents and equipments, and injury of Staffs due to fire outburst.

 

CHAPTER 9 -  Suggested Responses :

            On the onset of perceivable disaster , The Block development Officer will command according to the situation demands, Help from NGO volunteers and other departments can also be sought in case of severe disaster

 

CHAPTER 10 -Roles and Responsibilities :

Roles and responsibilities of Stake holders within the organization are listed below:

(i) Warning dissemination by safety officer

(ii)  Each team leader will assist all employee and custumers in their respective section  to the identified assembly ground i.e front ground of Main Office Building

(iii) Head count for each section by section coordinators

 (iv) Search and rescue : after head count, if there are victims inside the building, Search and Rescur team will act accordingly.

(iv) other Teams such as fire safety team and medical team will also act according to the situation demands.

 

CHAPTER 11 - Conduct of Mock exercise:

            Mock exercises have not been done at the office, we are planning to organize mock exercise at the Office with District Disaster Management authority, apart from that, within the Organisation, safety measures and related issues on disaster management / office orders are issued to all concerned .

 

Annexure A Building plan with relevant annotations

Annexure B : Section wise details

Annexure C : Detail information of staffs & related Departments.

 

Annexure A: Building plan with relevant annotations

 

  

Annexure B : Section wise details

 

 

 

Annexure C : Detail information of staffs & related Departments.